Position Overview:
The Controller will be responsible for providing comprehensive support to the accounting and
finance team, including Blumy and her virtual assistants (VAs). This role involves managing and
enhancing multiple accounting systems, overseeing the company's financial records, and
ensuring compliance with various financial regulations. The ideal candidate will have a strong
background in accounting and finance, excellent communication skills, and the ability to handle
multiple tasks simultaneously. This candidate also needs to have the ability to present item
reports to stakeholders and have action items to follow.
Key Responsibilities:
1. Customer and Billing Management:
- Set up new wholesale and retail customers.
- Develop and implement billing processes for each customer.
2. Accounting Systems and Integration:
- Maintain and enhance multiple accounting systems.
- Communicate with third-party developers to streamline data processing.
3. Financial Oversight:
- Own and oversee the company's books.
- Monitor accounting deadlines.
- Prepare and present monthly reports, including:
- Inventory aging reports.
- Item reports delivered to each owner.
- Monthly reporting package with breakouts for Shopify and other entities.
- Monthly meetings to review books and reports.
4. Cash Flow Management:
- Prepare quarterly cash flow reports on demand.
- Provide financial statements and documentation for new loans, and communicate with the
accountant as needed.
- Provide monthly loan documentation.
5. Tax Management:
- Manage sales tax, VAT, and GST/HST, including new entity/country setups.
6. Insurance Management:
- Shop for various insurance types, including Workers Compensation, Liability, Ocean Marine,
and Health Insurance.
- Handle COI and insurance requests.
- Conduct insurance audits.
- Manage insurance claims and lawsuits.
7. Payroll and Benefits Management:
- Run payroll and communicate with employees about special requests such as health
insurance.
- Manage 401k and pension accounts.
8. Tax Planning and Return Preparation:
- Split out entities recorded in LP’s QuickBooks.
- Review and communicate with accountants about tax-related questions.
9. Special Financial Requests:
- Serve as the point person for every special financial request or report.
- Communicate with the UK entity accountant about how operations will affect US taxes.
10. New Entity Setup:
- Handle entity setup, annual reports, annual registered agent renewal, bank setup, and opening
credit cards.
- Manage special requests related to new entities, ensuring all tasks are completed accurately.
11. Support to Sales:
- Assist with insurance shopping, claims, and audits.
- Set up QuickBooks and other accounting software.
- Provide support to Blumy and the team on handling split QuickBooks and intercompany
accounts.
- Set up new wholesale and retail customers.
- Prepare monthly reports, including inventory aging, item reports, and monthly reporting
packages.