Job Description
Position Objective:
This position provides leadership and strategic vision to the Real Estate Finance and Administration team and is responsible for the oversight of (i) the Real Estate finance unit group and all financial matters related to the Real Estate Department including property management agreements including financial reporting, funding requests, budget development and contractual analysis; lease and license revenue tracking, budget, forecasts and all accounts payable and receivable; (ii) the department’s procurement activities and contract management including, management of all Procurement-related RFPs, contract compliance and tracking; (iii) personnel decisions and actions for job creation, posting, and filling; and (iv) all other administrative duties – in particular the tracking of all process and procedures manuals; ensuring internal processes and reporting integrity and consistency across all the department’s lines of business – transaction and tenant management; property and project management
Responsibilities:
- Manage three direct reports and oversee the operations of the Real Estate Finance group, including financial reporting, budgets, payables, and receivables
- Oversees the procurement, contract management and finance activities of 3rd party vendors including, without limitation, property management; brokerage, architectural, appraisal and other firms that support our business
- Work closely with facilities department regarding all financial matters related to the property management agreement including overseeing all financial reporting, funding requests, budget development, and contractual analysis
- Work with the Chief Real Estate Transactions and Operations Officer on personnel decisions including, position creation, posting, and filling
- Oversee financial budgets in conjunction with approved contracts, review and approve invoices and back up for payments to vendors in conjunction with agency chargeback spreadsheets for reconciliation
Qualifications:
7 years real estate industry experience
Knowledge/Skills/Abilities:
- Good comprehension of audit principles and processes
- Strong financial and strategic planning skills which require the ability to develop, maintain, and monitor budgets
- A team player with excellent interpersonal skills capable of interacting effectively with colleagues and clients in a collaborative, matrix organization
- Knowledge of or exposure to tenant management systems (Yardi preferred)
- High competency with MS Office applications required, particularly Word and Excel (experienced with advanced excel functions including pivot tables, v-lookups, and Macros)
- High level of attention to detail is required.
- Excellent communication and interpersonal skills.
- Excellent organizational and presentation skills.