Overview
We are seeking a highly organized Medical Information Assistant/Specialist with demonstrated medical knowledge to support the organization, verification, and standardization of medical information. This is an internal, desk-focused role designed to translate high-level direction into accurate, structured outputs that support core systems and workflows.
The ideal candidate brings medical understanding, and is precise, methodical, and comfortable working within evolving processes.
Responsibilities
- Transcribe, digitize, and structure information from digital and paper-based sources (scanning, photographing, OCR)
- Apply standardized file naming conventions and maintain organized digital storage
- Assist with internet-based research and information gathering
- Verify information using authoritative sources; flag discrepancies or uncertainties
- Review, validate, and enter and data in spreadsheets and CRM systems
- Assist in standardizing terminology, including identifying synonymous or equivalent terms
Qualifications
- Strong organizational skills and attention to detail
- Familiarity with medical specialties and clinical terminology
- Proficiency with Excel and/or Google Sheets
- Experience working in CRM or structured data environments
- Ability to work independently with sustained focus in a desk-based role
Preferred
- Experience digitizing printed materials or working with OCR tools
- Exposure to automation, scripting, or workflow optimization
- Background in healthcare operations, medical research, or data operations